Home›Solutions›By Region›Sri Lanka
Sri Lanka — Our Home Market

Built in Sri Lanka.
Built for Sri Lanka.

Gallery HR is the work of a Sri Lankan engineering team, running on Sri Lankan infrastructure, deployed in 200+ Sri Lankan businesses. EPF, ETF, the Shop and Office Employees Act, BOC and Sampath bank-format files, Sinhala and Tamil support — all of it is not a feature. It is the foundation.

Book a Sri Lanka demo See who uses it
200+
Sri Lankan businesses live
5+
Years in market
100%
Locally engineered
3
Languages supported
Sri Lanka compliance

The statutory work, already done

EPF, ETF, PAYE, gratuity, leave law. The boring administrative load that takes most platforms a six-month implementation phase to configure is in Gallery HR on day one.

EPF — Provident Fund

Auto-calculation of employee (8%) and employer (12%) contributions. Monthly C Form generation. Late-payment surcharge tracking. EPF number lookup and validation.

Submission: Direct file generation in EPF Department's required format, ready for upload via the e-EPF portal.

ETF — Trust Fund

3% employer contribution auto-calculated and reported. Monthly contribution file generation. Member number tracking. Reconciliation reports for finance.

Coverage: All employees subject to ETF Act No. 46 of 1980, with eligibility logic built in.

PAYE — Tax

Current and prior year tax tables maintained by us, not you. Tax-free thresholds, stepped rates, withholding for non-residents. Auto-recalculation when allowances or salary structure changes.

Updated: When the IRD changes the tax structure, the tables update for you. No software upgrade, no consulting fee.

Gratuity

Calculated under the Payment of Gratuity Act No. 12 of 1983 — half month's salary per year of service for employees with five or more years' service. Liability tracked as a provision, paid out on exit.

Eligibility: Auto-tracked. Companies with 15+ employees, eligible workers, correct calculation method per service period.

Shop & Office Act-aligned leave

Annual leave (14 days), casual leave (7 days), maternity leave (84 working days), public holidays per the gazette. Leave entitlements pro-rated for joiners and leavers.

Coverage: Shop and Office Employees Act No. 19 of 1954, with provincial variation handling.

IRD bulk submission

Generate the IRD's bulk submission file format directly. Annual statements of remuneration (SOAR), withholding tax certificates, statement of remuneration paid (SRP) — all formatted to spec.

Outputs: SOAR, SRP, WHT certificates, and the relevant T-forms in IRD-accepted format.
Salary disbursement

Direct integration with the banks you actually use.

The last mile of payroll is the bank file. Most generic HR platforms generate a CSV and leave you to wrestle it into your bank's portal — manually fixing column orders, account number formats and reference codes for every run.

Gallery HR generates the file in the exact format your bank expects, ready to upload. No reformatting. No rejected batches. No 9pm calls to the relationship manager.

Bank-format payroll files

BOC
Bank of Ceylon
SmartPay format
SAM
Sampath Bank
VishvaNet bulk format
HNB
Hatton National Bank
CMS bulk payment
COM
Commercial Bank
ComBank Online format
NDB
NDB Bank
NEFT bulk format
DFC
DFCC Bank
DFCC online format
SEY
Seylan Bank
Seylan bulk format
+
Other banks
SLIPS / standard formats
Three languages, one workforce

Sinhala. Tamil. English. As it should be.

Your accounts officer in Colombo, your supervisor in Kurunegala, and your factory worker in Jaffna should not have to operate in the same language to use the same HR system.

English

Default platform language

Used for admin configuration, reporting, system documentation, and management dashboards.

සිංහල

Sinhala

Available across the employee mobile app — payslips, leave requests, attendance, announcements. Native Sinhala-speaking support team.

தமிழ்

Tamil

Available across the employee mobile app for Tamil-speaking workforces, including factory and field operations. Tamil-language support on request.

HR කතා
Sinhala Podcast

Conversations with Sri Lankan HR leaders

The first Sinhala-language HR podcast in Sri Lanka. Real conversations on what HR work actually looks like in our market.

Built in Sri Lanka

This is a Sri Lankan product.

Most "international" HR software treats Sri Lanka as an afterthought — one row in a country dropdown menu, with English-only documentation and a help desk that opens at 4pm Colombo time.

Gallery HR is engineered, supported and operated from Sri Lanka. The team that fixes your payroll bug is in your time zone. The product manager who decides what gets built next has implemented the system in a Colombo manufacturing plant. The Sinhala translation of the leave request screen was reviewed by a person who speaks Sinhala at home.

That is also why we run HR කතා — Sri Lanka's first Sinhala-language HR podcast. Not as marketing. As content for the community we are part of.

Who uses Gallery HR in Sri Lanka

200+ businesses across the country

From regulated financial institutions to mid-sized manufacturers, hospitality groups to professional services firms.

Financial Services
"We replaced four spreadsheets and one very stressed payroll manager with Gallery HR. EPF and PAYE submissions used to take three days at month-end. Now it is under two hours."
Head of HR Mid-sized NBFI, Colombo
Manufacturing
"The factory floor uses the Sinhala app. The office uses English. The system handles both without us doing anything special. That is exactly what we needed for a 400-person operation."
HR Manager Apparel manufacturer, Western Province
Hospitality
"Service charge distribution used to be a moving target every month. Gallery HR calculates it cleanly, distributes by points, and the staff can see their share before pay day. Disputes dropped to almost zero."
General Manager Resort group, Southern Province
How it actually goes

Implementation, the Sri Lankan way.

Our implementation team is Colombo-based. They have set up Gallery HR for over 200 Sri Lankan companies. They know how a typical Sri Lankan HR department actually runs — and where the spreadsheet drift usually hides.

Most implementations land between four and eight weeks for SMEs. We arrive on site for the kick-off, run weekly check-ins, and stay close through your first parallel pay run.

1
Discovery & data auditWe map your existing employee records, leave balances, payroll structures, and identify the cleanup needed.Week 1
2
Configuration & data loadEPF/ETF/PAYE setup, leave policies, organisational hierarchy, approval workflows. Data migration from your current system or spreadsheets.Weeks 2–3
3
Training & rolloutHR team training in Colombo or on-site. Manager training. Employee app rollout in Sinhala, Tamil or English as needed.Weeks 3–4
4
Parallel runOne full payroll cycle run in parallel with your existing system. Variances investigated and resolved before cutover.Weeks 4–6
5
Go-live & supportYou run your first live payroll on Gallery HR. Implementation team stays close through the first month-end. Then handed over to ongoing local support.Week 7+
Common questions

What Sri Lankan HR teams ask before they switch

Where is our payroll data hosted?

For Sri Lankan customers, data is hosted on infrastructure with full encryption in transit and at rest. For regulated institutions requiring in-country data residency, we offer a Sri Lanka-hosted instance — speak to our team for the technical and compliance documentation.

What happens when the IRD changes the PAYE rates?

The tax tables update for you. You do not download a patch, pay for a software upgrade or call a consultant. Within a few business days of the IRD's announcement, the new rates are in production. Your next pay run uses them.

Can it handle our factory's Sinhala-only workforce?

Yes. The employee mobile app supports Sinhala, Tamil and English. Each employee picks their preferred language on first login. Payslips, leave requests, attendance, claims and announcements all render in their chosen language. The HR-facing admin console is in English.

How do you handle EPF and ETF submissions?

The system generates the C Form (EPF) and ETF contribution file in the exact format the EPF Department and ETF Board expect. You log in to the e-EPF portal and upload — five minutes, not five hours. Payment is then made through your bank as usual.

What about multi-location businesses with regional offices?

Set up each location as a branch under your main entity. Centralised HR with location-specific managers, attendance, and reports. Leave policies and public holidays can vary by location. Particularly useful for retail chains, manufacturing groups and microfinance networks.

Is implementation only available in Colombo?

Most kick-offs and training sessions are run from Colombo, but our implementation team travels — we have set up Gallery HR for businesses in Kandy, Galle, Kurunegala, Anuradhapura and Jaffna, with a mix of on-site and remote delivery depending on what works for the customer.

Do you support service charge distribution for hospitality?

Yes, including the standard 10% service charge model — distribution rules by department, role, points or hours, with full transparency for staff and a clean audit trail for the General Manager.

Ready to see this for your Sri Lankan business?

Book a 30-minute demo with a Colombo-based specialist. We will walk through your specific industry, headcount and pay structures — and show you exactly how Gallery HR handles them.

Book a Sri Lanka demo Browse other regions