Simplify People Operations with Gallery HR’s Centralized HR Admin Services

As businesses scale, HR departments often get bogged down with the administrative burden of managing people. From maintaining employee records to issuing contracts and letters, the administrative load can overwhelm even the most experienced HR professionals.

Gallery HR’s Centralized HR Admin Services are designed to take the chaos out of your daily people operations. Instead of juggling multiple spreadsheets, outdated files, and manual reminders, your entire HR administration can run from one smart, cloud-based platform.

Whether you're handling 10 employees or 1,000, Gallery HR offers automation, structure, and control to your HR backbone, allowing your team to spend more time on strategy and people development.

Why Centralized HR Admin Services Matter

In today’s dynamic workplace, HR teams are responsible for far more than hiring and payroll. Administrative HR tasks include:

• Creating and managing offer letters, contracts, and policy documents

• Updating employee details like role changes, salary revisions, and work location

• Monitoring probation periods and employment confirmations

• Recording resignations and issuing exit letters

• Maintaining compliance documentation for audits and statutory needs

When this information lives across disconnected folders, emails, or physical files, it leads to:

• Miscommunication and delays

• Forgotten follow-ups

• Human errors and data loss

• Legal risks and audit failures

Gallery HR ensures that all HR admin activities are centralized, automated, and accessible with role-based security.

Key Features of Gallery HR’s Admin Services

✅ Centralized Employee Directory

Maintain a detailed employee master database with real-time updates, audit logs, and easy searchability across fields such as department, salary, tenure, and more.

✅ Smart Document Repository

Upload, tag, and manage all employee-related files in one place: offer letters, contracts, ID copies, policy handbooks, promotion letters, exit forms, and more.

✅ Lifecycle Automation

Trigger smart workflows for employee life cycle events:

• Onboarding: Generate welcome emails, contracts, and checklists

• Probation: Set reminders and initiate confirmation letters

• Resignation: Generate final notice, retrieve assets, and initiate offboarding

✅ Policy Communication

Ensure all employees have acknowledged updated company policies by pushing documents for digital acknowledgment with time stamps.

✅ Reminders & Task Alerts

Automated alerts for:

• Probation expiry

• Contract renewal

• Visa/work permit expiration

• Background check completions

• Internal document reviews

✅ Permission-Based Access

Control who can see or edit information. Give recruiters access to preboarding data, finance access to pay-related details, and managers visibility into team performance.

✅ HR Logs & Compliance Reports

Generate ready-to-audit logs and reports with time stamps for government, board, or legal compliance needs. All changes and uploads are securely tracked.

Benefits of Gallery HR for Admin Operations

• Eliminate spreadsheet errors and version confusion

• Save hundreds of hours with automated HR workflows

• Strengthen compliance and data security

• Standardize documents and communication formats

• Improve internal service delivery to employees and managers

• Adapt HR processes as your company scales

Whether you're a startup with rapid hiring or an enterprise looking to digitize legacy workflows, Gallery HR adapts to your administrative complexity and scales with you.

Why Businesses in Sri Lanka Trust Gallery HR

• Aligned with EPF, ETF, and Sri Lankan labor regulations

• Templates and workflows localized for statutory and internal HR use

• Affordable pricing models tailored for SMEs and large teams

• Integration-ready with payroll, onboarding, attendance, and performance modules

• Backed by a Sri Lankan support team familiar with local HR nuances

Gallery HR doesn’t just digitize your HR admin work — it elevates it to a new level of professionalism and control.

✨ Final Thoughts

Your HR administration may not always be visible, but it's the foundation that keeps your business compliant, your employees informed, and your operations smooth.

With Gallery HR’s Admin Services, you no longer need to chase documents, miss deadlines, or worry about audit readiness. It’s all there, in one place, accessible anytime, securely logged.

📞 Book your free demo today and discover how Gallery HR can transform your HR admin operations from reactive to proactive.

 

Don’t miss this opportunity to upgrade your HR operations and join the growing list of businesses in Sri Lanka achieving success with GalleryHR.

GalleryHR is committed to helping Sri Lankan businesses thrive with smarter, more efficient HR solutions. Partner with us today and experience the difference.

Join our empire today!