Recruitment & Onboarding Software - Streamline Hiring

Recruitment and onboarding are often fragmented across emails, spreadsheets, messaging apps, and disconnected systems. This leads to slow hiring decisions, inconsistent candidate communication, duplicated data entry, and poor onboarding experiences.

Gallery HR’s Recruitment & Onboarding Software centralizes and automates the entire process, from job posting to day-one readiness—helping HR teams reduce manual effort, improve compliance, and accelerate employee productivity.

This solution is designed for growing organizations that need structure, visibility, and scalability in their hiring operations.

Applicant Tracking System (ATS): Centralized Hiring Visibility

Gallery HR’s Applicant Tracking System provides a single source of truth for all recruitment activities.

HR teams can:

• Track candidates across all hiring stages

• Parse resumes automatically into structured profiles

• Schedule interviews and record interviewer feedback

• Collaborate with hiring managers using standardized evaluation criteria

With all candidate data centralized, teams can quickly identify bottlenecks, compare applicants objectively, and make faster hiring decisions, without relying on emails or disconnected documents.

Best suited for:

Organizations hiring multiple roles concurrently or managing multiple hiring stakeholders.

Automated Recruitment Workflows: Reduce Manual HR Effort

Manual recruitment coordination is time-consuming and error-prone. Gallery HR automates routine recruitment actions based on predefined workflows.

Automation includes:

• Application acknowledgements

• Interview invitations and reminders

• Status updates and rejection notifications

• Follow-up scheduling

Each action is triggered automatically based on the candidate’s stage, ensuring timely and consistent communication without manual intervention.

Outcome:

Improved candidate experience, reduced recruiter workload, and fewer dropped or delayed applications.

Digital Onboarding: Paperless, Structured, and Scalable

Traditional onboarding often begins on day one, creating delays, confusion, and unnecessary administrative work. Gallery HR enables pre-boarding and digital onboarding, allowing new hires to complete key steps before they start.

New hires can:

• Sign employment contracts digitally

• Submit personal and tax information

• Upload identification and required documents

• Review company policies and onboarding materials

This structured approach reduces onboarding administration time by up to 70% while ensuring all required information is collected accurately.

Ideal for:

Organizations onboarding remote employees, distributed teams, or high volumes of new hires.

Seamless Candidate-to-Employee Data Transition

One of the most common HR inefficiencies is re-entering candidate data after hiring. Gallery HR eliminates this completely.

Once a candidate is marked as hired:

• Their profile automatically converts into an employee record

• Payroll and HR data is populated without duplication

• Onboarding workflows are triggered instantly

This ensures accuracy, consistency, and faster operational readiness for new employees.

Onboarding Task Management & Cross-Team Coordination

Onboarding involves multiple teams, HR, managers, IT, finance—and without coordination, tasks are often missed.

Gallery HR provides structured onboarding checklists that:

• Assign tasks to responsible teams

• Track progress in real time

• Ensure accountability and visibility

Tasks can include:

• Laptop and system access provisioning

• Training and orientation scheduling

• Manager introductions and role-specific setup

Result:

A predictable, repeatable onboarding process with fewer delays and better new hire experiences.

Compliance & Documentation Management

Hiring compliance varies by country and industry, and missing documentation can create serious legal risks.

Gallery HR ensures:

• Required documents are collected during onboarding

• All records are stored securely in one system

• Complete audit trails are maintained for every hire

This makes internal audits, regulatory reviews, and HR reporting significantly easier and more reliable.

New Hire Self-Service Portals

Gallery HR provides dedicated onboarding portals for new employees, giving them access to everything they need in one place.

New hires can view:

• Onboarding schedules

• Training materials

• Company policies and resources

• Team information and contacts

This reduces dependency on HR teams for basic queries and helps employees feel prepared and engaged from day one.

Who Is This Software For?

Gallery HR’s Recruitment & Onboarding Software is ideal for:

• Growing companies scaling their workforce

• Organizations hiring across multiple roles or locations

• HR teams looking to reduce manual processes

• Businesses needing structured, compliant onboarding

Build a Faster, Smarter Hiring Process

With Gallery HR, recruitment and onboarding become structured, automated, and measurable, allowing HR teams to focus on people, not paperwork.

👉 Request a demo to see how Gallery HR can streamline your hiring process and accelerate new hire productivity.