Smart Attendance Tracking - Automated Time & Attendance

Manual attendance tracking using spreadsheets, punch cards, or disconnected systems often leads to inaccuracies, payroll disputes, compliance risks, and operational blind spots.

Gallery HR’s Smart Attendance Tracking System automates time and attendance management across offices, remote teams, and field operations. It captures accurate clock-ins, tracks working hours, prevents time theft, and integrates directly with payroll, providing reliable workforce data in real time.

Multiple Attendance Capture Methods for Any Work Environment

Different roles require different attendance methods. Gallery HR supports multiple clock-in options to match diverse work environments.

Employees can record attendance using:

• Biometric fingerprint scanners

• Facial recognition systems

• Mobile app check-ins

• Web-based time clocks

• RFID card readers

This flexibility ensures accurate attendance capture whether employees are office-based, remote, or working in the field, without forcing a one-size-fits-all approach.

Real-Time Attendance Visibility for Managers

Gallery HR provides live dashboards showing:

• Who is present, absent, late, or on leave

• Current headcount by department or location

• Attendance trends and exceptions

Managers gain instant visibility into workforce availability, enabling faster decisions around shift coverage, workload distribution, and operational planning. Attendance issues can be identified and addressed immediately—before they impact productivity.

Automated Payroll Integration with Accurate Calculations

Attendance data flows directly into payroll without manual intervention.

Gallery HR automatically calculates:

• Regular working hours

• Overtime based on company rules

• Shift differentials and allowances

• Leave deductions and unpaid absences

By removing manual timesheet processing, organizations can reduce payroll processing time by up to 80% while minimizing disputes and calculation errors.

Geolocation & GPS-Based Attendance Verification

For mobile, remote, and field teams, Gallery HR uses GPS-based clock-ins to verify employee location at the time of attendance.

This ensures:

• Clock-ins occur from authorized locations

• Prevention of buddy punching and time fraud

• Accurate tracking of field staff attendance

Location data is securely logged with timestamps, providing verifiable attendance records without intrusive monitoring.

Flexible Shift & Schedule Management

Gallery HR supports complex scheduling requirements including:

• Rotating shifts

• Flexible work schedules

• Multiple shift patterns across departments

The system automatically matches clock-ins against assigned shifts, flags late arrivals or early departures, and calculates shift-based allowances accurately, reducing manual supervision and enforcement.

Integrated Leave & Attendance Management

Approved leave requests are automatically reflected in attendance records, eliminating conflicts between scheduled absences and expected work hours.

Employees and managers can view:

• Leave balances and accruals

• Approved and pending leave requests

• Team availability calendars

This integration ensures accurate attendance data while improving workforce planning and transparency.

Compliance-Ready Reporting & Audit Trails

Labor law compliance requires accurate, auditable attendance records. Gallery HR provides comprehensive reporting for:

• Working hour regulations

• Overtime thresholds

• Attendance trends and anomalies

Every attendance transaction is logged with timestamps, device details, and modification history, supporting audits, inspections, and internal reviews with confidence.

Who Is This System Designed For?

Gallery HR’s Smart Attendance Tracking is ideal for:

• Organizations with shift-based or hourly employees

• Companies managing field or remote teams

• HR teams looking to eliminate manual timesheets

• Businesses requiring payroll accuracy and compliance

Automate Attendance. Improve Accuracy. Reduce Risk.

With Gallery HR, attendance tracking becomes automated, transparent, and reliable—supporting better payroll accuracy, workforce planning, and compliance.

👉 Request a demo to see how Gallery HR’s Smart Attendance Tracking transforms time and attendance management with intelligent verification and automation.