Employee Self-Service Portal in Sri Lanka – Empowering Your Team with Gallery HR

In today’s digital-first workplace, employees expect quick, secure, and real-time access to their HR information — just like they do with their banking or food delivery apps. However, in many Sri Lankan companies, employees still need to send an email or message to HR just to retrieve basic information such as their payslip or claim status. This is slow, inefficient, and leads to frustration on both ends.

When HR teams are buried under repetitive requests for leave balances, claim forms, or attendance reports, they can’t focus on higher-value strategic tasks. The result? Bottlenecks, delayed responses, and disengaged employees.

Gallery HR’s Employee Self-Service Portal (ESS) changes the narrative. It puts information and control directly into the hands of your workforce — giving them the ability to take action instantly while reducing the HR burden.

Why a Self-Service Portal Is No Longer Optional

❌ Overloaded HR Teams

When HR is answering the same questions daily — “What’s my leave balance?”, “Can you send my payslip?”, “Is my claim approved?” — they lose hours that could be spent on employee development or recruitment.

❌ Lack of Transparency

Employees often feel in the dark about how their leave, claims, and other processes are handled. This breeds mistrust and disengagement.

❌ Poor Employee Experience

Modern employees expect digital convenience. When everything else is available through apps, why isn’t their HR data?

❌ Delays in Workflow

Simple processes like claim approvals or document submissions get unnecessarily delayed, hurting operational efficiency.

“In the age of instant access, making employees wait for basic HR information feels outdated and inefficient.”

What Gallery HR’s ESS Portal Offers

✅ 1. Payslip Access Anytime

• View and download payslips with full breakdowns of basic pay, allowances, deductions, EPF/ETF, and bonuses

• Accessible 24/7 on web and mobile platforms

• History of past payslips available for tax filing or financial planning

💸 “No more chasing HR — payslips are always within reach.”

✅ 2. Leave and Attendance Insights

• Real-time leave balance display based on company policies

• Apply for leave in seconds and track approval status

• Access to personal attendance records: clock-in/out times, late marks, and absenteeism

🧾 “Enable employees to take ownership of their schedules.”

✅ 3. Claims Submission and Tracking

• Upload photos of receipts directly from mobile

• Assign claims to categories (travel, meals, internet, etc.) with notes

• Monitor claim statuses, receive alerts, and view complete history

📤 “Remove paper trails, speed up reimbursements, and eliminate confusion.”

✅ 4. Secure Document Access

• Employees can view job contracts, offer letters, ID documents, and policy files

• Upload updated documents like bank account details or new ID proof

• All data is stored securely with permission-based access

🔐 “Everything your employee needs — digitized and centralized.”

✅ 5. Custom Branding & Role-Based Access

• Add your company logo, theme, and module configurations

• Control who sees what — based on department, role, or seniority

• Optional push notifications to remind employees about approvals or document uploads

🎨 “Offer a branded, intuitive experience that reflects your workplace culture.”

Final Thoughts

A disconnected employee experience hurts both engagement and efficiency. Gallery HR’s Self-Service Portal gives teams in Sri Lanka a smarter, more autonomous way to interact with HR processes — while freeing up HR to focus on strategic tasks.

Whether your team is in-office, hybrid, or fully remote, ESS helps streamline communication, reduce dependency, and increase visibility.

👉 Book a free demo today and empower your workforce with Gallery HR’s Self-Service Portal.

 

Don’t miss this opportunity to upgrade your HR operations and join the growing list of businesses in Sri Lanka achieving success with GalleryHR.

GalleryHR is committed to helping Sri Lankan businesses thrive with smarter, more efficient HR solutions. Partner with us today and experience the difference.

Join our empire today!